Shooting club management software that keeps working at the range

Members and their cards in one place

Each member of the club has a card with the details an instructor actually checks before a session: level, division (Production, Standard, Open, Production Optics, Classic and others), guns and licences, medical and health certificates, a photo and a signature. When a certificate is getting close to its expiry date, the journal sends a reminder in advance, so nobody discovers on the firing line that a document has run out.

A club rarely starts from an empty list. Shooters can be imported from an Excel file and exported back whenever a spreadsheet is needed. New members join through an invitation link from their instructor or from the club, and one person can be a member of several clubs at the same time.

• Level and division of every shooter
• Guns and licences on the card
• Medical and health certificates with expiry reminders
• Photo and signature
• Import and export of shooters with Excel

Roles in a gun club: shooters, instructors, admins

Gun club management software has to answer one question before any other: who is allowed to see what. My Shooting Hub works with four roles: shooter, instructor, club admin and journal owner. Shooters sign up for sessions and follow their own training and results. Instructors run sessions, mark who came and work with their groups. Club admins look after the club as a whole: its people, its settings and its reports.

Staff see only the people of their own club. When a shooter trains in two clubs, each club sees that shooter on its own list, and neither of them gets access to the other club's members. A club that wants to keep its records in the journal writes to the journal owner.

Schedule, sign-up and attendance

In a shooting range management app the schedule is where the week begins, and here it is built by training days. Shooters sign up with one tap, the instructor sets a participant limit, and a busy session can be split into waves, which are groups inside one session. The number of rounds can be set in advance for each shooter, so the count is known before anyone arrives at the range.

On the day, attendance shows who actually came. At the entrance a shooter checks in with a QR code at a scanner or a kiosk. If a session has to be cancelled, the reason is recorded with it: weather, the range, the instructor or too few people. Members can add the schedule to the calendar on their phone and see the next sessions next to everything else in their week.

• Training days and sessions
• One-tap sign-up with a participant limit
• Waves inside a session
• Rounds set in advance for each shooter
• QR check-in at the entrance
• Cancellation with a recorded reason

Club cash desk for members' fees

The cash desk keeps track of the club's own fees from its members. Charges are entered for each member, numbered receipts are issued and collected in the receipt book, and every member's balance is visible at a glance, so the list of debtors is never a matter of memory.

The Cash ledger report shows the movements of the desk in one document that can be printed as PDF. The club's own currency and VAT are set in the cash desk settings.

• Charges for club fees
• Numbered receipts and a receipt book
• Debtors' balances
• Cash ledger report
• Club currency and VAT settings

Range attendance sheet, reports and Excel

A range runs on paperwork as much as on targets. The journal prints lists and forms, the range attendance sheet with the shooters' signatures, and reports as PDF. The signature comes from the member's card, so nobody has to chase people with a pen after the session.

Shooter lists move in and out through Excel, which helps when the club already kept its records in spreadsheets. For small in-club matches the same journal keeps the results, prints them as PDF and sends shooters a results letter, and a club can sign up its shooters for an open match registration.

Notifications reach members as push messages on the phone, by e-mail or through Telegram. The interface is available in eight languages, including English, Russian and Hebrew, with a right-to-left layout for Hebrew and Arabic, a light and a dark theme and adjustable text size.

Encrypted personal data, access log and a public club page

Shooting club management software inevitably holds sensitive details, so ID numbers, licences and medical data are encrypted. They are stored scrambled, opened only on the device and never kept in the clear on the server. Every access is logged: who opened what and when.

Towards the outside world, a club can publish its own page online with the schedule and results. People's names are not shown there, so the page tells visitors when the club trains and how its matches went without exposing its members.

• Personal details encrypted and opened only on the device
• Staff see only their own club
• Access log: who opened what and when
• Public club page without people's names